Unless, you’ve been on the moon for the last 12 months, you'll be aware that the economy is on something of a slow down at the moment and worse, many people are predicting a recession. 

Here on the Government & NGO (Non Governmental Organisation) team at Metrica we wanted to highlight some research that we found interesting and also to give a few tips for controlling costs and improving time efficiencies that many of our clients are successfully implementing. 

First, the research - published by nfpSynergy earlier this week, it indicates that unsurprisingly, donations are closely linked with GDP, and if that drops, so do donations.  However, the research also concluded that there was an average 17 month delay before a drop on GDP had an impact on a charity’s income. This means there is more than enough time to prepare for the worst and begin to turn the ship so it faces any potential crisis head on. 

In our experience, there are some areas that have proven to be of huge value as clients look to extract more benefit and save costs from their media monitoring and evaluation. Whilst these are particularly relevant to the NGO and charity sectors many of the points will also apply to any business or organisation looking to control costs without diminishing the value of reporting.  

So here are five of our main insights ... 

1. First, and maybe most importantly - making sure you get the right message to the right audience is paramount.  This is particularly the case as the exploding world of media (think online, CGM, social media, TV on demand etc) fragments your target audiences ever wider.  It’s never been more important to have a system in place that allows you to check whether you are reaching your target audiences with the right messages.  If you can’t identify whether you’re reaching your target audiences, why bother measuring at all? 

2.  Once you have identified who your core target audiences are and what they’re watching, reading and listening to, focus your efforts, your media monitoring and your PR measurement on these outlets.   

We see a lot of charities who generate an enormous number of cuttings. When the cuttings books roll in, it’s an impressive sight, until you realise that actually, many of the stories just aren’t relevant -  articles about a local cake sake for example.  The bottom line is that nice though it is, these ‘name checks’ won’t make things happen, they won’t drive fundraising and they won’t raise any awareness of your major issues and campaigns.  

That name check is costing you a lot of money.  I don’t need to tell you how much a cutting costs to be sourced, you will already be painfully aware of that.  Add the cost of getting that piece about the local cake sale analysed, and you’ve already blown a fiver in the time it takes for your monitoring agency’s computer to pick out a keyword.  Getting a few hundred of those a month?  Ouch. 

A specialist media evaluation consultancy will be able to advise you on getting the best from your monitoring brief, focussing in on what really matters.  Is a monitoring company going to offer you advice that will cost them money?   

3. Resist spurious measures like AVEs and other mickey mouse measures – do we really need to go there? You know the arguments against them make sense, now stop paying them lip-service and wave them good bye!  PR, the guardian of an organisation's reputation,  will never be taken seriously at boardroom level while low-end evaluation techniques are still put forward to justify a budget or demonstrate success.

4. Do your reports give you exactly what you need?  Think about what is most important to you, and the different members of your team.  Are you getting the information in a timely fashion? Is the report you receive one long tome with large parts of it irrelevant to your role within the organisation?  If you recognise any of these issues, you should consider utilising online media analysis and evaluation portals like our very own MyMetrica.  Many of our clients find that having the ability to access their data 24/7, in real time, and completely customized to each user’s specific requirements gives them the control over their data that they have been missing. 

5. As previously mentioned, target audiences are becoming increasingly fragmented, making reaching them ever harder.  Proper planning has never been more important.  PR planning when done correctly will allow you to understand your target audiences better, their lifestyles and importantly how best to reach them through the media.  The old familiar PR planning tools don’t help you to get close to your target audiences – instead look to learn from the creditable systems that advertising firms use – you could look into TGI lifestyles or ConsumerPulse for example. 

In conclusion, evaluate your success at reaching your target audiences, not how many cuttings are sitting on your desk every morning.  Control your costs by being ruthless about what is important and what is not; make these decisions based on accurate research rather than gut feel.  Avoid the spurious measures of yesterday in your media evaluation, and ensure that you are using the latest time saving tools.  You will find that your time and your budget will go a lot further!